Guidelines, Instructions, and Templates for Authors, Presenters, and Panel/Workshop/Tutorial Hosts

Important 2021 Dates for Authors

Please see Conference Dates, Deadlines and Links for all relevant deadlines.

Author Instructions

Once abstracts have been accepted to the International Annual Conference, authors should follow the instructions below to submit their draft (and final) papers, panel details, and/or workshop details.

First Paper/Proposal Submission

Technical papers for peer-review should use the Paper Template for Peer Review (provided below), which contains both general instructions and formatting guidelines. Pay particular attention to the draft paper rules to ensure your paper meets the requirements for the double-blind peer review process. It is important to note that the time span between draft paper notifications and the final paper submission is relatively short; therefore, papers that do not comply with the conference paper standards during the draft submission are subject to rejection. Please note that due to the short turnaround time, paper submitted at this stage should be the final product.

Panel session proposal should use the ASEM IAC Panel Details Template for the draft submission. 

Workshops and tutorials proposal should use the ASEM IAC Workshop or Tutorials Details Template for the draft submission. Once the workshop or tutorial has been approved, you can update the abstract as necessary. Please be as accurate as possible as the details provided will be used to promote the workshops and tutorials and will be published in the conference proceedings.

Second Submissions

Technical final paper submission Once a draft paper has been accepted, authors should use the Final Paper Submission Author Instructions and Template to prepare their final paper submission (see template below), which will include the author information. All other formatting will remain the same. Copyright transfer will be required when you submit your final paper through ExOrdo.

Workshop/tutorials presenters and panel moderators do not need to submit any document at this stage. However, presenters should login to the ExOrdo system to ensure that the abstract has been updated to reflect any changes, and the presenters information and biography are correct in the ExOrdo system. 

The files are in .docx format for your convenience.